Privacy & Cookies Policy
Rules for personal data processing and cookie usage on the AI Agentica website.
Last updated: August 15, 2026
§ 1. Data Controller
The controller of your personal data collected via the AI Agentica website (hereinafter: the "Service") is:
AI Agentica
Entity / Owner: [Full Name / Legal Entity Name]
Tax ID (NIP): [Tax ID – to be completed]
REGON: [REGON – optional]
Registered Office: [Registered Business Address]
Contact Email: kontakt@aiagentica.pl
For any matters regarding the processing of your personal data, you can reach out via the email address indicated above.
§ 2. General Principles and Legal Grounds
Personal data of Service Users is processed in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR) and applicable local privacy legislation.
The Data Controller takes special care to safeguard the rights and freedoms of data subjects, ensuring that personal data is processed lawfully, fairly, and in a transparent manner.
§ 3. Processing Purposes, Legal Bases, and Retention
1. Contact Form and Email Communication
When you submit an inquiry through our contact form or contact us directly via email, you provide details such as your name, email address, and message content.
- Purpose: Handling inquiries, responding to requests, preparing automation/AI service proposals, and business correspondence.
- Legal Basis: Art. 6(1)(f) GDPR (Controller's legitimate interest in communicating with prospective clients) or Art. 6(1)(b) GDPR (taking steps prior to entering into a contract).
- Retention Period: For the duration of business correspondence, and thereafter for the period required to defend against or pursue potential claims (up to 3 years).
2. Website Operation and Server Logs
When browsing the Service, technical data (IP address, request date/time, browser type, operating system) is automatically logged.
- Purpose: Server administration, diagnostics, and prevention of malicious security threats.
- Legal Basis: Art. 6(1)(f) GDPR (Controller's legitimate interest in ensuring network and website security).
- Retention Period: As defined by the hosting provider (typically up to several dozen days).
§ 4. Your Rights under GDPR
Under the GDPR, you are entitled to the following rights:
Right of Access (Art. 15 GDPR)
Confirmation whether your data is processed and a copy of such data.
Right to Rectification (Art. 16 GDPR)
Correction of inaccurate or completion of incomplete personal data.
Right to Erasure (Art. 17 GDPR)
The "right to be forgotten" in cases specified by applicable law.
Right to Restriction (Art. 18 GDPR)
Requesting temporary suspension of data processing activities.
Right to Object (Art. 21 GDPR)
Right to object to processing based on legitimate interest.
Right to Lodge a Complaint
You may lodge a complaint with the relevant supervisory authority (in Poland: PUODO, Stawki 2, 00-193 Warsaw).
To exercise any of your rights, contact us at: kontakt@aiagentica.pl.
§ 5. Data Recipients & International Transfers
Personal data may be shared only with trusted technical service providers supporting the operation of our Service:
- Hosting and server infrastructure providers ([Hosting provider name, e.g. Vercel / Netlify / OVH / Cloudflare]).
- Email service providers.
- Process automation tools (such as n8n) – solely within active client engagements and under data processing agreements.
Where cloud service providers are based outside the European Economic Area (e.g. United States), data transfer is safeguarded through mechanisms such as the EU-US Data Privacy Framework or Standard Contractual Clauses (SCC) approved by the European Commission.
§ 6. Cookies Policy
The Service uses cookies (small text files stored on your device) to:
- Enable core website functions and layout stability (essential technical cookies).
- Remember user preferences such as language selection (PL/EN).
AI Agentica currently does not use invasive tracking or profiling cookies for advertising purposes without prior explicit consent.
You can manage or disable cookies at any time through your browser settings.
§ 7. Security and Final Provisions
We implement appropriate technical and organizational measures to safeguard personal data, including SSL/TLS encrypted connections (HTTPS).
The Controller reserves the right to update this Privacy Policy to reflect changes in legal requirements or service enhancements.
For inquiries, please contact: kontakt@aiagentica.pl.